Purchasing and Procurement Administrator

Details: Purchasing and Procurement Administrator Responsible for management and administration of all procurement and purchasing activities for developing organization. Requires a high degree of professional integrity, ethics, and confidentiality. Typical Duties: Typical duties will include but not be limited to the preparation and/or modification of the following: • Specifications and inquiry preparation, purchasing, expediting, bid analysis, and invoice auditing for manufactured equipment and bulk materials. • Standard purchasing forms, including bid requests, material requisitions, purchase orders, logs, reports, trending.  Essential Functions: Responsibilities will include but not be limited to the following: • Support engineers and estimators in preparations of estimates by contacting vendors for “budgetary pricing” for equipment and materials. • Implementation of contracting strategies and contracts for construction and professional services, and other services in support of manufacturing projects for our Clients. • Responsible for support and guidance to engineering personnel, Project Managers, and Executive Management on formation, implementation, and administration of contract/subcontract procedures. • Ensures that all contract administration procedures are followed and executed in a professional manner. • Responsible for assisting and advising Project Managers with ongoing administration of our contracts with Clients and for ensuring adherence to established contract and procedures and requirements. • Typically supports engineering, design and build of projects. • Ability to communicate with vendors, technical resources, and Clients. • Must be able to work in a schedule-driven environment. Timing is a critical function. • Must be able to manage budgets and avoid delay costs including shipping  Procurement authority may include: • Issuing purchase order, contracts and change orders. • Development of vendors and/or contractors. • Cost control, change control, and scheduling. • Expediting orders, quotations, back-orders, scope changes, etc.  Skills and Special Requirements: • Manufacturing and production engineering/procurement experience is preferred. • Ability to read drawings, use of AutoCAD a plus. • Competent with MS Excel based purchasing system. • Experience in working with multiple discipline projects. • Excellent computer skills in Microsoft Office.  Work Environmental & Physical Demands: The characteristics described below are representative of those encountered while performing the essential functions of this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. • While performing duties of this job, would occasionally be required to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk and hear, and use fingers and hands to feel objects, tools or controls. • May require lifting or moving product up to 50 pounds. • Specific vision abilities required include close vision, distance vision, depth perceptions, and the ability to adjust focus • Overtime may be necessary as workloads dictate• Job will generally be performed in an office environment, but may require time in multiple production facilities. Conditions will vary at each location, but the conditions listed above will generally apply.

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